Privacy Policy

Last updated: 24 August 2026

1. Who We Are

GeoLinks operates geolinks.ai and provides content, editorial authority and search services. We control the personal data described in this policy. We are based in the United Kingdom and comply with UK data protection law.

For data protection enquiries, email hello@geolinks.ai.

2. What Data We Collect

We collect the following personal data:

  • Contact information: name, work email, company name and website when you contact us or request a resource.
  • Application details: commercial objective, current activity, investment range, timing and programme preference.
  • Engagement details: agreed programme, target questions, delivery material and billing records.
  • Communications: emails and messages exchanged between you and our team.
  • Website usage: page, referring URL, campaign tags and session attribution. Security logs may include a hashed IP address and browser details.

3. How We Use Your Data

We use your data for the following purposes:

  • To assess applications and recommend a suitable programme.
  • To deliver requested reports, resources and agreed services.
  • To send the five-email Scorecard sequence when you give consent.
  • To respond to support and sales enquiries.
  • To process payments and manage billing.
  • To improve our website and services.
  • To comply with legal obligations.

4. Lawful Basis for Processing

We process your personal data under the following lawful bases:

  • Contract: processing necessary to provide requested or agreed services.
  • Legitimate interest: improving our services, website analytics, and fraud prevention.
  • Legal obligation: retaining records for tax, accounting, and regulatory compliance.
  • Consent: where you have opted in to receive marketing communications.

5. Data Sharing

We do not sell your personal data. We may share data with the following categories of recipients:

  • Payment processors: to process transactions securely.
  • Email service providers: Postmark sends requested resources, service messages and consented emails.
  • Hosting and security providers: Cloudflare hosts the website, stores application data and provides bot protection.
  • Legal authorities: if required by law or to protect our legal rights.

We share delivery information with a publisher only when it is necessary for agreed work.

6. International Transfers

Where we transfer personal data outside the UK, we ensure appropriate safeguards are in place. This includes using processors who are covered by adequacy decisions, standard contractual clauses, or equivalent protections as required by UK GDPR.

7. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes described in this policy:

  • Client and billing data: retained for 6 years where tax or legal rules require it.
  • Applications and communications: retained for 2 years from the last contact unless an active engagement requires longer.
  • Acquisition events: retained for 13 months, then deleted or aggregated.
  • Security logs: individual IP data is deleted or anonymised after 90 days.

8. Your Rights

Under UK GDPR, you have the following rights:

  • Access: request a copy of the personal data we hold about you.
  • Rectification: request correction of inaccurate data.
  • Erasure: request deletion of your data where there is no compelling reason for continued processing.
  • Restriction: request restriction of processing in certain circumstances.
  • Portability: request transfer of your data in a structured, machine-readable format.
  • Objection: object to processing based on legitimate interests.
  • Withdraw consent: where processing is based on consent, withdraw it at any time.

Every marketing email includes an unsubscribe link. You can also email hello@geolinks.ai to exercise your rights. We will respond within 30 days.

9. Cookies

geolinks.ai uses essential storage for security and first-touch campaign attribution. We record a limited session identifier for funnel measurement. We do not use third-party advertising cookies in this implementation.

You can control cookies through your browser settings. Disabling essential cookies may affect website functionality.

10. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. This includes encrypted connections (HTTPS), access controls, and regular security reviews.

11. Complaints

If you are unhappy with how we handle your personal data, please contact us first at hello@geolinks.ai. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

12. Changes to This Policy

We may update this privacy policy at any time. The updated version will be posted on this page with a revised date. We encourage you to review this page periodically.